We offer the most reliable and accurate Mobile Notary (notary service at your location) available in the New York Metropolitan area. With a scheduled appointment you are assured that your document will be notarized at the time and place most convenient to you. It is often inconvenient or impossible to get to a notary. We make visits to homes, offices, hospitals, and hotels; even to movie sets in Central Park! We go where we are needed. Notarization provides assurance that the signer of the document has shown valid photo ID to a notary. We check ID carefully prior to notarization, make appropriate logbook entries and affix our stamp and embossed seal. We verify or complete the notarization date and location, as notarized documents require the State and County where the notarization took place.
Professional Notarization
While our services are competitively priced and offered to the general public, we also cater to celebrities as well as high net worth individuals and business customers whose time is at a premium. If your clients prefer to have every detail coordinated around their schedule to minimize aggravation, delays, and interruptions, we are happy to diligently and efficiently help you provide the level of service your client requires. We welcome the opportunity to work with lawyers, bankers, financial and investment advisors, managers, public relations specialists as well as personal assistants. We will strive to provide the most professional, discreet, timely, and flexible service possible to your clients.
We are the Mobile Notary service of choice for individuals and companies. They choose us because we guarantee we arrive on time every time and represent them in front of their clients in a positive professional manner. One of the only services which offer multiple Notaries at all times we can, we can handle up to 50 assignments a day with back up coverage.
Celebrities & High Profile Figures
Over the years we have developed a large following of clients in the entertainment, music and sports industry. In many of these situations we visit our clients on a regular basis always available to Notarize documents anywhere, anytime. We offer a concierge service to these clients waiting for them to be available at their convenience. They appreciate our discretion, and respect for their privacy. Always professionally dressed in proper business attire our clients have total comfort inviting us in to their homes or offices. We are always willing to sign a Non Disclosure or Confidentiality Agreement to ensure their piece of mind that their high profile and private matters will remain private.
Executives
CEO’s and other Corporate Executive use our Mobile Notary Service on a regular basis. We arrive at their location, home, business or hotel ready to Notarize their important documents. We deal directly with the Executive’s assistant making sure that the CEO’s valuable time is used productively. We are often asked to print out agreements in advance of a notarization or scan them in when completed. We also ship documents anywhere in the world or hand deliver upon request anywhere in the Tri-State Area. Often times Executives prefer to use our service as opposed to in house Notaries to keep the contents of the agreements private. We also help to facilitate a Chinese Wall between the Executive and the Company by providing unbiased, independent Notary Services which employees of their firm might not be able to provide. Sensitive information regarding corporate strategies and future plans remain private with us. Always professionally dressed in proper business attire our clients have total comfort inviting us in to their homes or offices. Oftentimes agreements need to be discussed or modified before signing and our Notaries allocate extra time and are very patient letting the transaction take place at it’s own pace. We are always willing to sign a Non Disclosure or Confidentiality Agreement to ensure their piece of mind that their corporate concerns and private matters will remain private.
Hospitals & Senior Centers
Individuals often require Notary Services while in the Hospital or a Senior Citizen Center. We are often hired directly by the patient, their families or the facility directly to assist with the Notarizing of documents such as Powers of Attorney etc. It is imperative that these documents are Notarized perfectly due to their important nature as well as the condition of the signatory. We have a great deal of experience handling these sensitive Notarizations, and we perform our responsibilities with great professionalism and care.
When Notarizing documents at a facility, a major concern is that the party signing knows what they are signing, has their faculties and is competent at the time of signing. They also cannot be on any mind altering drugs at the time of signing. It is for this reason that our company exercises extreme caution with these type situations. We often require a written letter notarized by the signer’s attending physician or social worker that they are competent, and not on any mind altering drugs at the time of signing. This letter of competency may seem like an inconvenience, yet can mean the difference between a valid notarization vs. a notarization that is invalid and unacceptable.
International Clients and Tourists
Often times tourists from out of town or from outside the country need to have documents Notarized while in New York. This can be for many reasons including a financial transaction consummated in New York, their Attorneys or Financial Advisors are located in New York or they are simply on vacation enjoying themselves in the city. In any case, it is imperative for the documents to be Notarized correctly as the signing party is in New York for a limited time and may not be available to resign in the event of a mistake.
If a signer is not from New York but from the US we Notarize his/her document using a Notary Stamp and Notary Seal which meets the requirement of all 50 states. Our Notaries are instructed to make sure the Venue of the document is correct as to where it is signed. We also offer shipping services to send the document directly to the recipient or we can scan and email the document to the recipient.
If the signer is from another country, the document being notarized may be in another language. We often Notarize documents in foreign languages or those that are translated by a consulate. Whether in English or a foreign language, we can assist you provided that you understand the contents of the document you are about to sign and the language it is written in.
Notarizing a foreign language document is legal. CAUTION should be used as the notary is dependent upon the signer to explain the contents. The notarization could invalidate the document since the document might contain specific instructions to the notary as to placement of the notary seal. You may be perceived by your foreign constituent as doing more than merely witnessing signatures.
Our Notaries are familiar with the proper procedures to Notarize foreign documents. This includes the correct notarial verbiage and apostille certification if need be. We are also well versed in the following foreign language allowing us to communicate with clients who speak Spanish, Hebrew and French. We also offer shipping services to send the document directly to the recipient or we can scan and email the document to the recipient.
Adverse Sides
We are often asked to Notarize Documents where there are multiple signers who for lack of a better term “do not like each other.” This can be a divorce, lawsuit, release, stipulation or settlement agreement. It is important in these tense signing situations to be as professional as possible to move the process along so all parties sign. Our experience with these type of situations keeps us in high demand by attorneys and mediation firms.
Witnesses
Many documents in addition to being notarized, need the signatures to be witnessed as well. When we are asked to notarize documents requiring witnesses, we record each witness contact information and signature in a record book. We also upon request, make a copy of the ID of the witnesses so that the Signer can keep a copy on file for future reference. We also make sure that the attestation clauses for the witnesses are properly administered and recorded in the document.
Adoption
Mobile Notary Service has many years of experience assisting adopting parents with the procuring and notarizing of documents. We are hired directly by adopting parents as well as referred by adoption services throughout the world. The preparation and completion of adoption dossiers is a tedious process which requires coordination with accountants, physicians, employers, family, friends and references who sign documents on behalf of the adopting parents. This is a difficult task which requires logistic expertise and organizational skills. Our group has streamlined this process and can facilitate these transactions with great speed and ease without error.
The documents which must be signed and notarized for adoption dossiers include the following: Petition for Adoption, Agreement of Adoption, Affidavit of Financial Disclosure, Child Abuse Registry Form, Supplemental Affidavit, Order of Investigation, Order for Adoption, Marital History Affidavit, Certificate of Adoption, Report of Adoption, Child’s Medical History. In addition, Current Letters of Reference Attesting to your parenting abilities, Certified Copies of Marriage Certificate or Judgment of Divorce if applicable, Home Study Updates or Post-Placement Reports and Health Certificates. Identification documents include Birth Certificates, Adoption Certificates, Permanent Resident Cards, US Passport, Foreign Passports, Wills, Life Insurance Policies, Medical Insurance, Certificate of Citizenship, Social Security Cards, Vital Records and Travel Visas.
We are not lawyers, and our services do not give any type of legal advice. What we can do is assist with arranging the appointment with the required individuals who need to sign the above documents and notarize them correctly as quickly and efficiently as possible. In addition, we provide fingerprinting services for state and federal background checks if they are required. We also can Apostille Documents which need to be Certified for International use. For a comprehensive program to assist with all aspects of document expediting for adoption dossiers, our service can handle your needs efficiently and cost effectively.
Why use a Notary Public?
– Avoid Contract Disputes
– Notarizing Signatures is one way to protect your business when contracts are involved.
A notary public is a person who has a special commission from a state or county government to allow him or her to acknowledge or officially witness another person’s signature on a document. The purpose of the law is to provide a form of legal guarantee that the person signing the document is “The Real McCoy” (or “The Real John Hancock” for that matter). An award-winning small-business advisor and attorney and the founder of The Law Firm For Businesses, a boutique law firm that helps entrepreneurs solve their business and legal problems.
Let’s face it. No matter how hard you try to avoid it, one of these days you and your business may unfortunately end up in court over a contract dispute.
One very simple, inexpensive but very effective legal tip that could provide the winning edge in court is to have all the signatures on important contracts or agreements acknowledged by a notary public. In plain English, have the signatures notarized.
Yes, I understand that locating a notary public to witness the signing of a contract can be difficult. But smart business owners know the financial and legal value of having signatures on that important contract or agreement notarized.
Long ago, it was legally essential to have many types of contracts notarized. Today, however the law typically requires that only a few types of documents have to be notarized to be lawful and valid. The most common area where notarization of signatures is still required is on real estate deeds.
So if the law doesn’t require you to notarize signatures on your contracts, why would you want to? There are two very practical and money-saving reasons.
First, as unbelievable as it may sound, a person may actually deny in court that he signed a contract, particularly if that contract placed him on the short end of a deal. Once a person denies signing a contract, there are big (read: very expensive) legal hurdles you and your lawyer have to jump over to win in court.
Fortunately, having all signatures notarized can be a very simple and inexpensive way to prevent this very expensive nightmare from happening to you.
The magic behind the notarization of signatures is that many state courts and all federal courts automatically declare a notarized signature to be authentic in court. For example, Rule 902(8) of the Federal Rules of Evidence in a US court goes like this:
Extrinsic evidence of authenticity as a condition precedent to admissibility is not required with respect to the following:
Acknowledged documents. Documents accompanied by a certificate of acknowledgment executed in the manner provided by law by a notary public or other officer authorized by law to take acknowledgments.
What this bit of legal “mumbo jumbo” means is that when a person’s signature has been notarized, many courts waive the legal requirement of proving authentication of the contract and that alone can save you a great deal of time and money in court.
To show why this can be important to you, let’s take the example of a contract where all the signatures that has been notarized but late during the court process one of the parties denies ever having signed the contract.
The notary is then brought into court to testify that he did in fact witness the signatures of all the parties to the contract as is indicated in the notary acknowledgments. If it turns out that the notary made a mistake in verifying the signatures (for example, failed to check their identification or failed to actually witness the signing), then the insurance company who issued the bond for the notary will likely be responsible for any damages that your business incurs if the notary’s mistake caused you to lose the contract lawsuit.
Although the dollar amounts of notary’s bonds are not huge (typically the range of a few thousand dollars) you need to ask yourself this money-saving question the next time you sign a big contract. If I can’t prove in court that the other party actually signed my contract, who’s going to pay for that mistake, me or some notary who is bonded by an insurance company?
The answer to that question is best state by eminent legal scholar and business tycoon Homer Simpson: “d’oh!”
The key to notarization of signatures on key contracts is that it is very much a bottom-line proposition. The bottom line you save may be your own.
Note: The information in this column is provided by the author, not New York Mobile Notary. All answers are general in nature, not legal advice and not warrantied or guaranteed. Readers are cautioned not to rely on this information. Because laws change over time in different jurisdictions, it is imperative that you consult an attorney in your area regarding legal matters and an accountant regarding tax matters.
